Capabilities
CommenceFlow addresses every requirement in RFP VCCS-WIDE-26-116690 · Commencement Ceremony Management Software System
Statewide Readiness Command
Gives the System Office one operating picture for ceremony readiness, risk, ADA backlog, ticket capacity, PeopleSoft sync posture, and audit export across all colleges.
Statewide Readiness Command supports statewide confidence without statewide sameness by keeping the public-facing ceremony experience clear while staff actions remain governed, role-aware, and traceable.
For VCCS, the value is not another disconnected tool. The value is an operating record that moves from planning to event-day execution to post-ceremony evidence.
Maps to the system-wide dashboard, reporting, export, audit trail, and scalable configuration needs in the Statement of Needs.
PeopleSoft Candidate Ingestion
Keeps candidate records visible, staged, reviewable, and auditable before they drive RSVP, ticketing, ADA, reader card, or stage workflows.
PeopleSoft Candidate Ingestion supports statewide confidence without statewide sameness by keeping the public-facing ceremony experience clear while staff actions remain governed, role-aware, and traceable.
For VCCS, the value is not another disconnected tool. The value is an operating record that moves from planning to event-day execution to post-ceremony evidence.
Maps to SIS integration, automated transfer, eligibility tracking, secure data exchange, and audit evidence requirements.
Graduate RSVP & Self-Service
Lets graduates confirm participation, update ceremony-facing details, request accommodations, provide pronunciation information, and receive confirmations through a guided experience.
Graduate RSVP & Self-Service supports statewide confidence without statewide sameness by keeping the public-facing ceremony experience clear while staff actions remain governed, role-aware, and traceable.
For VCCS, the value is not another disconnected tool. The value is an operating record that moves from planning to event-day execution to post-ceremony evidence.
Maps to online registration, RSVP management, custom forms, confirmations, reminders, device compatibility, and accessibility requirements.
Guest Ticket Allocation & QR Entry
Controls ticket limits, allocation, digital wallet delivery, QR validation, capacity posture, and guest entry evidence from a single lifecycle.
Guest Ticket Allocation & QR Entry supports statewide confidence without statewide sameness by keeping the public-facing ceremony experience clear while staff actions remain governed, role-aware, and traceable.
For VCCS, the value is not another disconnected tool. The value is an operating record that moves from planning to event-day execution to post-ceremony evidence.
Maps to ticket ordering, ticket types, limits, QR codes, secure electronic tickets, confirmations, sharing or returns, and running totals.
ADA Accommodation Workflow
Turns every accommodation commitment into an owned, dated, tracked, privacy-aware, event-day-ready workflow with evidence.
ADA Accommodation Workflow supports statewide confidence without statewide sameness by keeping the public-facing ceremony experience clear while staff actions remain governed, role-aware, and traceable.
For VCCS, the value is not another disconnected tool. The value is an operating record that moves from planning to event-day execution to post-ceremony evidence.
Maps to ADA request capture, accessible forms, ADA seating support, WCAG expectations, role-based visibility, and audit trails.
Reader Cards & Pronunciation
Protects the graduate stage moment by connecting approved display name, degree, honors, pronunciation, reader card print status, podium queue, and crossing evidence.
Reader Cards & Pronunciation supports statewide confidence without statewide sameness by keeping the public-facing ceremony experience clear while staff actions remain governed, role-aware, and traceable.
For VCCS, the value is not another disconnected tool. The value is an operating record that moves from planning to event-day execution to post-ceremony evidence.
Maps to reader-card display name, capitalization, degrees and honors, pronunciation recordings, real-time print or reprint, and stage order needs.
Event-Day Check-In & Stage Control
Moves staff from stale lists to live queues, check-in totals, QR validation posture, ADA handoffs, exception control, and stage sequence visibility.
Event-Day Check-In & Stage Control supports statewide confidence without statewide sameness by keeping the public-facing ceremony experience clear while staff actions remain governed, role-aware, and traceable.
For VCCS, the value is not another disconnected tool. The value is an operating record that moves from planning to event-day execution to post-ceremony evidence.
Maps to real-time check-ins, QR scanning, running totals, last-minute adjustments, digital student information management, and event support.
Reporting, Audit & Improvement
Generates post-ceremony evidence from the work performed throughout the lifecycle so each ceremony improves the next cycle.
Reporting, Audit & Improvement supports statewide confidence without statewide sameness by keeping the public-facing ceremony experience clear while staff actions remain governed, role-aware, and traceable.
For VCCS, the value is not another disconnected tool. The value is an operating record that moves from planning to event-day execution to post-ceremony evidence.
Maps to visual reports, Microsoft Office exports, attendance and ticket reporting, survey and photo-release tracking, analytics, and audit package needs.